Advanced AI Integration services including LLM Agents, RAG (Retrieval-Augmented Generation), Prompt Engineering, and model fine-tuning to automate complex business workflows.
Learn More →Custom software & AI company · Romania
Custom Software& AI Solutionsfor Growing Businesses
Vital Soft is a Romania-based custom software and AI development company serving SMEs and enterprise clients across Europe and globally. We build scalable web platforms, mobile apps, and AI-powered solutions that streamline business processes and improve efficiency.
- successful projects delivered
- 100+
- years of software engineering
- 6+
- from idea to a working MVP
- 4 wks
Trusted by teams across Europe
What we do
Services
We develop custom digital solutions to help your business automate processes, improve efficiency, and leverage AI technology. Each service is tailored to your needs to deliver measurable results.
Custom iOS & Android apps built for performance, scalability, and real business results.
Learn More →Web platforms designed to automate processes and support long-term growth.
Learn More →User-centered design focused on clarity, usability, and conversion, tailored to real user behavior.
Learn More →We help validate ideas, define product strategy, and build the right solution from the start—without wasted time or budget.
Learn More →
Selected Projects
Projects
A curated selection of web applications, mobile apps, and AI-powered solutions developed for businesses across various industries. Each project focuses on solving real business challenges through reliable, scalable digital products with measurable results.
AI
Vital Soft AI Agent
Project Overview Vital Soft AI Agent is an AI-powered solution designed to help potential clients quickly obtain an initial estimate for their next software project. Integrated directly into the Vital Soft website, the AI Agent interacts conversationally with users, understands their project idea and requirements, and collects the necessary information to provide a relevant initial estimate. The Challenge Estimating a software project requires understanding multiple factors, including features, platforms, integrations, and overall complexity. The traditional process often involves forms, emails, and discussions before the development team can gather enough information to properly understand the project. Our Solution The Vital Soft team developed a conversational AI Agent that transforms the project discovery process into a simple and interactive experience. The Agent asks relevant questions, identifies project requirements, and uses the collected information to generate an initial estimate and prepare the foundation for a discussion with the Vital Soft team. Key Features • AI-powered project discovery • Intelligent conversations and contextual questions • Automated requirements gathering • Project complexity analysis • Initial project estimation • Direct integration with the Vital Soft website Technologies Used • Large Language Models (LLMs) • AI Agents • Conversational AI • Prompt Engineering • Structured Data Extraction • AI Automation Results / Business Impact Vital Soft AI Agent simplifies the journey from an initial idea to a project estimate. The solution reduces the time required to gather project information, automates part of the discovery process, and provides potential clients with a modern and interactive experience. Idea → Requirements → AI Analysis → Estimate → Development Discussion
Web
Smart Meniu
Project Overview Smart Meniu is an in-house digital product developed by Vital Soft, designed to simplify menu management for restaurants, bars, and cafes. The platform allows businesses to create and manage digital menus accessible through QR codes, eliminating the need for printed menus and making updates fast and easy. It also helps restaurants improve the customer experience through AI-powered menu recommendations and an automated feedback system. The Challenge Restaurants needed a simple way to manage menus digitally, update items quickly, and provide customers with a contactless and accessible menu experience. They also needed better ways to help guests choose from the menu and collect valuable customer feedback. Our Solution Vital Soft developed Smart Meniu as a user-friendly platform that allows restaurant owners to easily create, update, and organize digital menus without technical knowledge. Customers can access menus instantly by scanning a QR code with their smartphone or tablet. The platform also includes an AI recommendations assistant that helps guests choose dishes based on the restaurant's own recommendations, pairing guide, and chef's picks, as well as a customer feedback system that intelligently routes positive and negative reviews. Key Features • QR code digital menu access • AI Agent Recommendations with customizable assistant settings • House pairing guide uploaded as a PDF • Chef's picks for personalized recommendations • Customer Feedback System with smart review routing • Automatic private feedback for 1–3 star ratings • Direct public review links for 4–5 star ratings • Easy menu creation and updates • No programming skills required • Mobile-friendly interface • Compliant with current regulations Technologies Used • Web platform development • QR code integration • AI recommendation system • PDF-based recommendation knowledge • Customer feedback and review routing Results / Business Impact Smart Meniu is successfully used by multiple restaurants in Romania, helping businesses modernize menu management, guide customers toward relevant dishes, collect valuable feedback, and improve the overall dining experience.
AI
SmartMeniu AI Agent
Project Overview SmartMeniu AI Agent is an AI-powered assistant integrated into digital restaurant menus, helping customers choose the right dishes based on their preferences and questions. The solution can be configured for any restaurant, giving businesses full control over the recommendations the AI assistant is allowed to make. The Challenge Customers can sometimes find it difficult to choose between multiple dishes, especially when menus contain a wide variety of options. Restaurants need a simple way to provide personalized recommendations while maintaining control over which products and recommendations are promoted. Our Solution The Vital Soft team developed the AI Agent for SmartMeniu.ro, a configurable assistant that can be adapted to any restaurant. Restaurants can activate the assistant directly in their public menu, customize its displayed name, upload their own recommendation guidelines in PDF format, and select the chef's preferred dishes. Key Features • AI-powered recommendations directly inside the digital menu • Configurable for any restaurant • One-click assistant activation • Custom recommendation and pairing guidelines • PDF upload for restaurant-specific recommendations • Selection of 3-5 chef's choice dishes • Full control over which dishes the AI can recommend Technologies Used • AI Agents • Large Language Models (LLMs) • Conversational AI • PDF Document Processing • Recommendation Systems • Custom Web Application Results / Business Impact SmartMeniu AI Agent transforms a digital menu into a personal assistant for customers, helping them discover suitable dishes more easily. For restaurants, the solution provides a modern and personalized customer experience while maintaining full control over recommendations and promoted dishes. Menu → AI Assistant → Personalized Recommendations → Better Customer Experience
App
Plan Program Mobile App
Project Overview Plan Program is a mobile application designed to help users organize, track, and optimize their daily routines and personal development goals. The app provides a structured and intuitive environment where users can manage tasks, build habits, and follow personalized programs that support productivity and consistency in their everyday lives. The Challenge The main challenge was to create a simple yet powerful mobile solution that allows users to efficiently manage their schedules and personal development plans. The application needed to be highly intuitive, visually clear, and flexible enough to adapt to different user needs, from daily task management to long-term habit tracking. Our Solution The development team built a modern mobile application focused on usability, clarity, and performance. Plan Program centralizes all planning tools into a single platform, enabling users to easily create programs, track progress, and stay consistent with their goals. The interface was designed to reduce friction and encourage daily engagement. Key Features: • Personal planning and program creation • Habit tracking and progress monitoring • Task management system • Clean and intuitive mobile interface • Daily and weekly organization tools • Progress visualization • Lightweight and fast user experience Technologies Used: • Flutter • Custom mobile architecture Results / Business Impact Plan Program delivers a practical digital tool for improving personal organization and productivity. The app helps users stay consistent with their goals, improves time management, and encourages structured routines. It contributes to a more disciplined and efficient lifestyle through a simple and engaging mobile experience.
Our process
How We Work
At Vital Soft, we follow a structured and transparent development process that ensures predictable delivery, reduced risk, and scalable results for business-critical software projects.
Briefing
We work closely with you to understand your business goals, target audience, and project requirements, ensuring full alignment from the start.
Evaluation
We analyze technical requirements and challenges to select the most suitable technologies and architecture for your project.
Design and Prototyping
We create intuitive, user-centered designs and interactive prototypes, allowing for early feedback and validation.
Implementation
Our development team builds robust, scalable applications using modern technologies and best practices.
Testing
We conduct thorough testing to ensure performance, security, and reliability before launch.
Delivery
We deliver a fully functional product and provide support to ensure a smooth launch and ongoing stability.
Built by us
Our Products
We develop digital solutions designed to solve real business challenges and streamline operational processes. Our products are built using the same scalable architectures and modern technologies we deliver in our custom software and AI development projects for business clients.
Currently, our main product is Smart Meniu, a digital menu solution built specifically for the HoReCa industry, helping restaurants, bars, and cafes digitize their menus and enhance the customer experience.
Vital Soft products are easy to use, scalable, and tailored to market demands, offering control, flexibility, and efficiency in managing your operations.
Currently, our main product is Smart Meniu, a digital menu solution built specifically for the HoReCa industry, helping restaurants, bars, and cafes digitize their menus and enhance the customer experience.
Vital Soft products are easy to use, scalable, and tailored to market demands, offering control, flexibility, and efficiency in managing your operations.
Featured Product
Smart Meniu | Digital QR Menu for Restaurants
Digital QR menu for restaurants, bars, and cafes, with AI-powered dish recommendations, automated customer feedback, and auto-generated nutritional values.
Who you work with
Meet Our Team
We are a multidisciplinary team of software developers, designers, and digital strategists with proven experience in building scalable web, mobile, and AI-powered applications for businesses. We combine strong technical expertise with clear communication and a deep understanding of business processes to deliver reliable, long-term digital solutions.
Dragos Stan
Founder & CEO
Ionut Vasile
Engineering Manager
Daniel Ionel Ghiteanu
Web Developer
Andrei Marius Lucan
Digital Marketing Specialist
Our Stack
Before you ask
FAQ
Costs vary based on complexity, features, and integration requirements, typically ranging from €15,000 – €150,000+.
Timelines range from 4 weeks for MVPs to 6+ months for full enterprise systems.
Yes. We serve SMEs and enterprises remotely across Europe & globally.
Yes. We upgrade legacy software while preserving critical business data.
Yes, after a detailed technical assessment.
Manufacturing, Logistics, Healthcare, FinTech, Retail, HoReCa, Public Sector.
Get in touch
Let’s Talk
Let’s discuss your project.
Our team is ready to understand your needs and recommend the right digital solution for your business.